Code of Ethics
The code of ethics establishes the rules of conduct governing members of the Montfort Foundation board of trustees. It guarantees the integrity, objectivity and transparency of their duties. It also supports their ability to defend the Foundation’s mission, vision and interests.
General Accountabilities
- Act with integrity, autonomy, loyalty and good faith while exercising the role of administrator.
- Carry out personal business in a way that maintains the integrity of the role of administrator.
- Do not use any information obtained while performing the role of administrator for personal gain or the benefit of a third party.
Conflicts of Interest
- Avoid situations that constitute a real, potential or apparent conflict and that can give the impression the administrator’s personal interests are competing with the mission entrusted to them.
- Do not accept gifts, hospitality or other benefits except that which is customary and of modest value.
- Do not grant, solicit or accept undue favours or benefits for personal gain or the benefit of a third party.
Donations and Financial Accountabilities
- The Foundation must issue official income tax receipts for monetary gifts and gifts-in-kind. It must also acknowledge receipt in writing of contributions not entitled to official income tax receipt.
- All fundraising solicitations must specify the name of the Foundation and the purpose for which the funds are being solicited.
- Donors have the right to remain anonymous. Their privacy must be protected at all time.
Fundraising Activities
- During fundraising campaigns, solicitations made on behalf of the Foundation must be truthful and accurately describe the Foundation’s activities as well as the intended use of the donated funds.
- Online donation solicitation procedures must comply with the Canadian Code of Practice for Consumer Protection in Electronic Commerce. In the case of in-person solicitations, the affiliation of the Foundation representative must be verified and confidential donor information must be protected.
- The Foundation must provide, upon request, available information on the gross revenue, net proceeds and costs of any fundraising activity. It is prohibited from paying sums of money, commissions or intermediation fees based on the number of donations. Furthermore, it may not sell its donor list.
Financial Practice and Transparency
- Financial affairs must be managed responsibly. They must also meet the requirements of applicable provincial and federal legislation and comply with the Foundation’s practices.
- All donations must be used to support the Foundation’s specified objectives.
- Reports and financial statements must be produced in a transparent and accountable manner. The cost-effectiveness of the fundraising programs must be reviewed by the board of trustees.
